PrizmDoc Suite’s Latest Addition: Introducing PrizmDoc Cells
Spreadsheets remain a standard tool for many organizations, and despite increasing adoption across cell-based competitors such as Google Sheets, Excel still owns the market. As noted by research firm Robert Half, while the use of XLSX formats is on a slow decline, almost 70 percent of finance firms say Excel remains their spreadsheet software of choice.
Fundamentally, this comes down to familiarity; 62 percent of users surveyed find this common format easy to use, making it their go-to option when entering financial data or performing quick calculations. The only problem with this is that this spreadsheet tool introduces significant security issues. According to recent Cisco data, 38 percent of the most prevalent, malicious file extensions use Microsoft Office file formats — including Word, PowerPoint, and Excel — to compromise corporate networks.
Accusoft is now offering a more secure, web-based solution for spreadsheet needs. PrizmDoc Cells offers a web-based spreadsheet viewing and editing alternative that makes it possible for independent software vendors (ISVs) to easily incorporate XLSX functions into corporate applications without increasing security risk. Here’s how the newest part of the PrizmDoc Suite can help companies streamline processes while maintaining security.
Web-Based Spreadsheet Security
Common spreadsheet practices come with significant risk. As noted by ZDNet, for example, a new malware group is using the Excel file format that creates malicious spreadsheets that bypass security scanners and — thanks in large part to their format familiarity — are opened by end-users. This creates a self-sustaining problem. With single-source spreadsheets still the norm for many financial firms, attackers just need to spoof corporate email addresses and attach familiar XLSX files to compromise corporate networks.
For ISVs, this presents an opportunity. The market needs a secure way to view and edit spreadsheets in-browser and they need to be able to control the way the formulas are viewed and manipulated. By delivering browser-based spreadsheet viewers and editors within their own applications, ISVs can streamline their clients’ processes while maintaining security and controlling data sharing. PrizmDoc Cells integrates with ISV’s applications to enable easy spreadsheet viewing and editing functions. This integration allows administrators to lock down spreadsheet access by making them read-only or disallowing downloads, while also permitting protected sharing so that users can perform calculations without compromising the original source.
Value-Added Version Control
Collaboration is critical for effective spreadsheet use, especially among highly regulated industries like finance. From sharing key data around lending, credit, or investment applications to completing profit and loss calculations, spreadsheets remain a staple of efficient and effective financial transactions.
As with any industry, version control is a challenge for any third-party file collaboration. As noted by Beta News, the still-popular process of downloading spreadsheets to end-user devices comes with multiple versioning issues, including:
- Loss of Visibility — When files are downloaded onto end-user devices, information security teams naturally lose sight of how information is used, changed, or shared. Not only does this make it impossible to deliver consistent version control, but it puts organizations at risk of regulatory non-compliance.
- Data Discrepancies — Once data is downloaded, it is instantly out-of-date. Replicated across multiple users, this scenario creates substantial subsets of data that are all slightly different and require significant analytical effort to create some semblance of reliable version control.
When an ISV integrates PrizmDoc Cells within their application, the functionality reduces version control challenges by allowing spreadsheet owners to remove visibility into underlying logic, such as proprietary business formulas or calculations, as required. It also eliminates the need for client-side installs or downloads, which adds another level of security for comprehensive version control.
Reducing Human Error in Spreadsheets
Errors remain a common spreadsheet concern. As noted by Computer Weekly, “Several research studies have found that up to 70% of spreadsheets contain errors which would result in serious miscalculations.” This creates both productivity and security risks. If calculations create inaccurate outputs, organizations may find themselves struggling to find the source of equation issues or computation concerns. If the problem persists, staff may share the affected spreadsheet in hopes of quickly finding a resolution, in turn potentially exposing documents to increased risk.
PrizmDoc Cells solves this problem with browser-based spreadsheet viewing and editing functionalities. Files display as they would in native applications but can be embedded across any website, CMS, intranet, or portal, allowing staff to securely view and manipulate spreadsheets based on permissions. While it’s impossible to eliminate the potential for formula or format issues, it’s imperative to keep data safe in a secure environment, and sharing these spreadsheets securely makes finding and solving any error more efficient.
A Secure Browser-Based Spreadsheet Integration
Excel-based spreadsheets cannot stand up to the security and data sharing needs that companies need to scale. When it comes to sharing sensitive data and manipulating formulas, there is both complexity and corporate risk. Without the right permissions and controls in place, data could easily be misrepresented, costing the company revenue.
With PrizmDoc Cells, ISVs can provide the capabilities end-users need for secure spreadsheet viewing and editing. With the ability to independently import, edit, and export XLSX files, securely embed spreadsheet data anywhere, reduce error rates with secure collaboration, and streamline version control, it’s worth opening the door to new spreadsheets capabilities. Discover the next generation of spreadsheet solutions. Try PrizmDoc Cells today.